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Hall Rental Terms

Download or print the rental terms

24 HOUR RENTAL
The 24 hour rental is a special rate that includes the entire hall for a 24 hour period. This will include the main hall, downstairs (excluding the pre-school area) and both kitchens.

DAMAGE DEPOSIT
A $100 deposit will be required for large events in the Main Hall. Deposit will be refunded provided: (1) the Hall is clean and undamaged after the event; and (2) keys are promptly returned to the rental agent. $20 will be charged for each missing key. Cheque for damage deposit is required before the key is given to the renter.

CLEANING AND LOCK UP
Renter is responsible for clean-up after rental.
• All chairs must be wiped clean and stacked 8 to a stack ONLY and put away.
• All tables are to be wiped clean and put away.
• Any other equipment used must be put away.
• All floors must be swept/dry mopped.
• Renters must take their garbage, recyclables including food items with them.
• Renters are responsible for ensuring that all stoves, coffee urns, kettles, and indoor lights, etc. are turned off, the toilets are flushed, and ALL doors locked, including the downstairs door, at the conclusion of an event.

OPTIONAL: Hired Cleaning Service
A cleaning service is available at the rate of $30 per hour. A deposit of $120 (4 hours) will be required. If cleaning requires more than 4 hours, those additional hours will be billed to Renter. Inquire from rental agent.

LIABILITY
Renters are liable for any loss or damages to the building, equipment, furnishings, or other Community Hall property arising from this hall rental (including a $20 charge for each lost key). Any violation of the rental terms may lead to a claim for monetary damages and denial of future rental privileges.

LIQUOR
Special Event Permits can be applied for online here

Special Event Permits (SEP) are available to event hosts who wish to provide temporary or infrequent liquor service at events such as family gatherings, private functions, community festivals and manufacturer tastings.

A Special Event Permit permits the host to serve or sell liquor at an event in accordance with BC’s liquor laws and regulations.

Event hosts are considered liquor permittees and are responsible for the safety of their guests.

All individuals hosting or serving liquor at an SEP event – including family events – are required to complete a Responsible Beverage Service (RBS) training program.

A Special Event Server (SES) certificate is required for all events under 500 guests
A Serving it Right (SIR) certificate is required for events over 500 guests

Don’t have a certificate yet? You may still apply for an SEP however, you cannot host your event until the course has been completed. Please note, anyone that holds a valid SIR certification does not need to take the SES program.

For more information about Special Event Permits, visit the BC Liquor Control and Licensing Branch website.
For more information about Responsible Beverage Service (RBS) training click here.

Who needs an SEP?
In British Columbia, a Special Event Permit is required for any event host planning to:
• Sell liquor at any location that is not licensed
• Serve or sell liquor in a public space

An SEP cannot be used to provide liquor sales or service for events at a private residence.

PLEASE NOTE: Give a COPY of both of these documents to the rental agent at the hall at least 24 hours before the event. Failure to provide these documents will result in cancellation of the Rental.

FOOD
Public Events where food will be served:
The Vancouver Island Health Authority (250-755-6215) requires a Special Event Permit for events where the public is invited and food will be served. There are no fees attached. They request the renter to contact them at least 14 days in advance of the event.
Private Events: Weddings and other private parties are excluded from this requirement.

MUSIC
Will live music or recorded music be used during this event? If yes, please refer to this SOCAN info sheet. If your event does not meet the Tariff #21 criteria, renter must provide proof of SOCAN one-time tariff payment or a SOCAN license.

FIRE SAFETY
If your event will have more than 60 persons in attendance, renter is responsible for reading the notices of fire exits posted in various locations in the hall and is also required to attend and personally supervise the event.

PAYMENT
Payments can be made by e-transfer, cash, cheque or certified cheque at a meeting arranged with the rental agent. The rental agent can be contacted via: rentalcommunityhall@gmail.com

Please send e-transfer payments to: booking@gabriolacommunityhall.com

Please make cheques out to GICHA (Gabriola Island Community Hall Association) and give or mail to rental agent. Our mailing address is:
P.O. Box 205, Gabriola, BC V0R 1X0

1Step 1

Read and Review Rental Terms

1Step 2

Check Calendar for Availability

1Step 3

Complete Covid-19 Agreement Form

1Step 4

Complete Online Rental Form