Online Rental Form | Gabriola Island Community Hall

Step 3. Online Rental Form

Note: Based on your selections this form will show and/or hide options relevant for your rental. Please continue below.

Event name/description*

Event date(s)*

Do you have liability insurance for your activity/event?*

Yes

The Community Hall DOES NOT carry liability coverage for risks associated with your activity.

Rental type*

Single event

Ongoing event

Rehearsal event

Kitchen only

Rehearsal location upstairs or downstairs?*

Upstairs (Main Hall)

Downstairs

Rehearsal time ($7.50/hr)

Early morning rehearsal is 6-9am only. How many hours did you wish to rent?

Ongoing event: Main hall (upstairs) or downstairs?*

Ongoing renters pay the full hourly rate when organizing special one time events beyond their normal weekly rentals, subject to Rental Agent discretion determining what is beyond the scope of their typical activity.

Main Hall

Downstairs

Single event: Main hall (upstairs) or downstairs?*

Main Hall

Downstairs

Event start time*

Rehearsal start time*

Rental time (hours), 24 for a day*

Please enter a number from 0 to 24.

Rental time (hours), 24 for a day.*

Please enter a number from 0 to 24.

I have chosen the Optional Cleaning Service:

Renters have the option of hiring our custodian at $30/hour to do the clean up for them. Depending on circumstances this might include dry and wet mopping the floors, vacuuming the entrance, removing garbage and recycling, re-stacking chairs, wiping tables, etc. Please contact him for availability and an estimate: Shaun Woods 250-802-1597 or entirehorizon@hotmail.com.

Yes

Extras

Outdoor canopy 10 x 20' ($35/day)

Yes

Theatrical stage lighting ($15/day)

Yes

Baby grand piano ($25/day)

Yes

Sound system - advanced ($55/day)

To be operated ONLY by a hall-approved sound technician. Rental of sound system does not include the sound technician fees.

Yes

Kitchen

Commercial kitchen (during event $20)

Yes

Commercial kitchen (stand alone rental)

Rental of the commercial kitchen upstairs is $10/hr.

Additional

* If any of the below questions are answered YES, please provide the appropriate licenses and/or insurance policies to the rental agent as outlined in the rental agreement form prior to the date of the event.

ALCOHOL*

Will alcohol be sold, served, or consumed at the event?

Yes

FOOD*

If a public event, will food be served?

Yes

FIRE SAFETY*

Will more than 60 people attend this event?

Yes

MUSIC*

Will live music or recorded music be used during this event?

Yes

SOCAN License number if applicable

Your Contact Info

Name*

Email*

Phone*

Submitting this form will generate an email to the rental agent who will be in touch with you confirming your rental. If you have any questions regarding your rental please reach out to the rental agent using this email: rentalcommunityhall@gmail.com. When renting the main hall for larger events a damage deposit may be required. Ongoing users may be bumped should a large rental need the space (ie. wedding or community event). Another date can be arranged in lieu of that day.

Update: February, 2023
Covid restrictions have been lifted.
Main Hall capacity: 200 Lower Floor Meeting area: 80

We will be maintaining enforcement of basic hygiene standards designed to reduce risks for Hall users. Such as:

clean hands
removing your own garbage, recycle, compost
dust mopping/sweeping the floor before departure
Sanitizing frequently touched surfaces such as door handles and light switches when leaving.

The Sanitization Check Lists will remain at both entrances for organizers (or their representative) to initial before leaving the building.
See Rental Terms page (Step 1) Renter Responsibilities for additional clean up requirement details, or check out the Optional cleaning service described on this rental form.

Total

This field is for validation purposes and should be left unchanged.

Step 1

Step 2

Step 3

Step 3. Online Rental Form

Extras

Kitchen

Additional